Register

Terms of Registration

Submission of your conference registration authorizes NYLC and its partners to publish in any format and use for promotional and educational purposes your name and any photos, videos, and audio recordings taken of you at the conference. It also authorizes NYLC to contact you by mail and email.

Payments

NYLC accepts credit cards and checks as payment. Purchase orders may be used to reserve registration, but payment must be received in our office (not postmarked) by March 17, 2023.

Use the ‘Bill Me’ option if your agency uses purchase orders or otherwise needs an invoice generated for later payment. Important: Billing Contact & Address will show on the Invoice, but the system does NOT automatically send to that address nor process notes left on the invoice. The Primary Attendee will receive an automated email with a link to print or pay the Invoice. Each Additional Attendee will receive a confirmation. (Check your spam folder if not received within 5 minutes of registration.) It’s the primary registrant’s responsibility to forward this email to your billing office or responsible party, and to ensure payment is received by the deadline.

Action needed by NYLC staff, such as contacting your billing office, setting up a vendor account, or generating a purchase order, may incur a $50 fee. Contact [email protected] with any questions.

Group Registrations

To receive the group discount, registrations must be input by the registering organization in one transaction. For the Primary registration, you will need First Name, Last Name, Email Address, Position Description (select from dropdown- see list), Position Title, Organization, Address, Phone Number, agreement to all terms on this page, and whether to add to the NYLC newsletter list. For each Additional Attendee, you do not need address and phone number. For all attendees, you will need to enter a unique (unduplicated)email address, which is the one they must use to create a login to the Conference app and where they will receive notifications. Partial registrations cannot not be saved.

For groups of 40 or more, data input may be available from NYLC for an additional fee.

Cancellation and Refunds

No refunds will be given for conference registrations. Substitutions are allowed without a fee up to March 17, 2023. (After those dates, substitutions will be processed for an additional $10 charge onsite.)

Individuals or groups who register and do not show up on site (“no shows”), for whatever reason, are not subject to refunds. Registrations secured with a purchase order are subject to the regular cancellation terms above.

If NYLC is forced to cancel the In-Person Conference on April 2-5, the conference will be held entirely on our virtual platform, with a Day of Service At-Home option (date TBD). No amount will be refunded or credited.

Official Language

The conference is dedicated to providing a safe and valuable conference experience for everyone. Interactive features are provided solely for learning and to share about service-learning and education-related experiences. Use for other purposes including, but not limited to, unsolicited contact about products or services, is not allowed. We do not tolerate harassment of conference participants in any form. Conference participants violating these rules may be sanctioned or expelled from the conference without a refund at the discretion of the conference organizers. Any conduct concerns should be sent to [email protected], or alert a staff member on site.

Photo Release

Submission of your conference registration authorizes NYLC and its partners to publish in any format and use for promotional and educational purposes your name and any photos, videos, and audio recordings taken of you at the conference. It also authorizes NYLC to contact you by mail and email.

Questions

Please contact us at [email protected] if you have questions or any special needs.